Forward Filtered Gmail Notifications to Telegram Chat

For Telegram, automatically forwards Gmail notifications to your chat based on specific keywords like "Urgent" or "Server Down." This workflow ensures you receive real-time alerts, extracting essential details such as sender, subject, and message body, while filtering out unnecessary emails for streamlined communication.

7/8/2025
5 nodes
Medium
manualmediumsticky notegmailtriggertelegramlogicconditionalcommunicationbot
Categories:
Communication & MessagingManual TriggeredMedium Workflow
Integrations:
Sticky NoteGmailTriggerTelegram

Target Audience

  • IT Professionals: Need to monitor critical emails without constantly checking Gmail.
    - Business Owners: Want to stay informed about urgent matters without being overwhelmed by unnecessary emails.
    - Support Teams: Require immediate notifications for service outages or urgent issues to respond quickly.
    - Freelancers: Need to keep track of important client communications in real-time.

    • Problem Solved

  • This workflow addresses the challenge of missing urgent emails in a crowded inbox. By filtering emails based on specific keywords like 'Urgent' or 'Server Down', it ensures that only the most critical notifications are sent to your Telegram chat. This helps users to stay updated on important matters without the distraction of irrelevant emails.

    • Workflow Steps

  • Step 1: The workflow begins with the Incoming Email Monitor, which checks your Gmail account for new emails every minute.
    - Step 2: When a new email arrives, it is passed to the Email Validation Check node. This node checks if the email subject contains keywords such as 'Urgent' or 'Server Down'.
    - Step 3: If the email meets the criteria, the workflow proceeds to the Send Telegram Message node.
    - Step 4: The relevant details of the email, including the sender, subject, and a snippet of the message body, are formatted and sent to your specified Telegram chat.

    • Customization Guide

  • Users can customize the keywords in the Email Validation Check to fit their specific needs. For example, adding more keywords or changing existing ones to reflect priority topics.
    - Adjust the polling frequency in the Incoming Email Monitor to check for new emails at different intervals, such as every 5 minutes instead of 1 minute.
    - Modify the Telegram message format in the Send Telegram Message node to include additional details or change the layout as preferred.