GmailTrigger Automate

Automate GmailTrigger to efficiently manage unread emails from specific senders. This workflow downloads attachments, sorts files by size, and saves them to Google Drive, ensuring large files are flagged while ignoring small graphics. Streamline your email processing and enhance productivity with automated notifications and organized file storage.

7/8/2025
8 nodes
Medium
manualmediumgmailtriggergoogle drivesplitoutsticky notenooplogicrouting
Categories:
Communication & MessagingManual TriggeredMedium Workflow
Integrations:
GmailTriggerGoogle DriveSplitOutSticky NoteNoOp

Target Audience

This workflow is ideal for:
- Small Business Owners: Who need to manage email attachments efficiently without manual intervention.
- Marketing Teams: Looking to automate the handling of large files received via email.
- Freelancers: Who receive multiple attachments and want to categorize them based on size.
- Project Managers: Who need a streamlined process for saving important files to Google Drive.

Problem Solved

This workflow addresses the challenge of managing incoming email attachments by:
- Automatically filtering unread emails from a specific sender.
- Categorizing attachments based on their file size, allowing users to take appropriate actions on large files, medium files, or ignore smaller graphics.
- Saving attachments directly to Google Drive, ensuring important files are stored securely and organized.

Workflow Steps

  • Gmail Trigger: The workflow begins by monitoring Gmail for unread emails from a specified sender ([email protected]) every minute.
    2. Split Out: Upon receiving an email, attachments are split into individual binary items for further processing.
    3. Switch: Each attachment is evaluated:
    - If the file size is greater than 300 KB, it triggers a notification for large files.
    - If the file size is greater than 10 KB and less than or equal to 300 KB, it proceeds to save the file.
    - Files smaller than 10 KB are ignored.
    4. Google Drive: Valid attachments are saved to a designated folder in Google Drive, ensuring they are organized and easily accessible.
    5. NoOp Nodes: The workflow includes nodes for handling notifications and ignoring small files, allowing for customizable actions without additional processing.

    • Customization Guide

    Users can customize this workflow by:
    - Modifying Email Filters: Change the sender's email address to monitor different sources or adjust the read status.
    - Adjusting File Size Conditions: Modify the thresholds for large and medium files in the switch node to better suit specific needs.
    - Changing Google Drive Folder: Update the folder ID to save files in a different location within Google Drive.
    - Adding Additional Actions: Integrate more nodes to perform further processing on files, such as sending notifications via Slack or creating tasks in project management tools.