FunctionItem Automate

FunctionItem Automate streamlines daily operations by automatically syncing contact information between Mailchimp and HubSpot every day at 7:00 AM. It efficiently tracks changes in Mailchimp members and updates or creates corresponding contacts in HubSpot, ensuring your customer data is always current and accurate. This automation saves time and reduces manual errors, enhancing your marketing efforts.

7/8/2025
5 nodes
Medium
schedulemediumfunctionitemhubspotmailchimpautomationcodecustom
Categories:
Schedule TriggeredBusiness Process AutomationMedium WorkflowMarketing & Advertising AutomationCRM & Sales
Integrations:
FunctionItemHubspotMailchimp

Target Audience

This workflow is ideal for:
- Marketing Teams: Those who want to automate the process of updating contacts in HubSpot based on changes in Mailchimp.
- Small Business Owners: Individuals looking to save time on manual data entry and ensure their customer databases are always up-to-date.
- Data Analysts: Professionals who need to track changes in customer engagement and maintain accurate records across platforms.
- Automation Enthusiasts: Users interested in leveraging automation tools to streamline their workflows and improve efficiency.

Problem Solved

This workflow addresses the challenge of keeping customer data synchronized between Mailchimp and HubSpot. By automating the process of updating contacts based on recent changes, it eliminates the risk of human error and ensures that all customer information is current, ultimately enhancing communication and marketing effectiveness.

Workflow Steps

  • Trigger: The workflow starts every day at 07:00 AM.
    2. Get Last Execution Timestamp: It retrieves the timestamp of the last execution to determine which records have changed since the last run.
    3. Fetch Changed Members: It queries Mailchimp for any members that have changed since the last execution timestamp.
    4. Create/Update Contact: For each changed member, it updates or creates the corresponding contact in HubSpot using their email address and names.
    5. Set New Last Execution Timestamp: Finally, it updates the last execution timestamp to ensure accurate tracking for the next run.

    • Customization Guide

    To customize this workflow:
    - Change the Schedule: Modify the Every day at 07:00 node to adjust the frequency and timing of the workflow.
    - Modify Mailchimp List: Update the Get changed members node to point to a different Mailchimp list by changing the list parameter.
    - Adjust HubSpot Fields: In the Create/Update contact node, add or remove fields in the additionalFields section based on the data you want to sync.
    - Add Error Handling: Consider adding nodes to handle errors or notifications in case of failures during the execution of the workflow.