Gmail Automate

Gmail Automate streamlines your meeting preparations by automatically checking for upcoming meetings, fetching last correspondence, and gathering LinkedIn activity for attendees. It sends concise pre-meeting notifications via WhatsApp, ensuring you stay informed and ready. Save time and enhance your meeting effectiveness with this integrated solution.

7/8/2025
61 nodes
Complex
schedulecomplexgmailgooglecalendarlangchainexecuteworkflowtriggerwhatsappsticky noteschedule triggersplitoutexecuteworkflowaggregateautomationadvancedcronlogicroutingconditionalapiintegration
Categories:
Communication & MessagingSchedule TriggeredComplex WorkflowBusiness Process Automation
Integrations:
GmailGoogleCalendarLangChainExecuteWorkflowTriggerWhatsAppSticky NoteSchedule TriggerSplitOutExecuteWorkflowAggregate

Target Audience

This workflow is ideal for busy professionals, executives, and team leaders who frequently attend meetings and need to prepare efficiently. It caters to individuals who want to stay informed about their upcoming appointments, maintain professional relationships, and save time by automating the gathering of relevant information.

Problem Solved

This workflow addresses the challenge of managing multiple meetings and ensuring that users are well-prepared. By automatically retrieving details about upcoming meetings, recent correspondence, and LinkedIn activity of attendees, it helps users enhance their readiness and engagement during meetings, ultimately leading to more productive interactions.

Workflow Steps

  • Scheduled Trigger: The workflow initiates every hour to check for upcoming meetings within the next hour.
    2. Check For Upcoming Meetings: It queries the Google Calendar to identify any scheduled meetings.
    3. Extract Attendee Information: For each meeting found, it retrieves the list of attendees.
    4. Get Last Correspondence: The workflow fetches the last email correspondence with each attendee, providing context for the upcoming meeting.
    5. Get LinkedIn Profile & Activity: It scrapes LinkedIn profiles for recent activity and relevant information about attendees to further enrich the context.
    6. Generate Notifications: Using AI models, it summarizes the correspondence and LinkedIn activity, creating a concise pre-meeting notification.
    7. Send Notification via WhatsApp: Finally, the workflow sends the generated notification directly to the user's WhatsApp, ensuring they have all the necessary information at hand before the meeting.

    • Customization Guide

    Users can customize this workflow by adjusting the scheduled trigger interval to fit their needs, such as changing it to every 30 minutes or every day. They can also modify the email filters to focus on specific senders or subjects. Additionally, users can adapt the AI model parameters to tailor the tone and content of the notifications. To enhance functionality, they can integrate more applications or modify the existing nodes to include additional data sources relevant to their workflow.