Gmail Automate

Gmail Automate streamlines your meeting preparation by automatically checking for upcoming meetings and gathering relevant information about attendees. It retrieves recent email correspondence and LinkedIn activity, then generates concise pre-meeting notifications sent directly to your WhatsApp. This saves time and enhances your readiness for important discussions, ensuring you never miss crucial details.

7/8/2025
61 nodes
Complex
schedulecomplexgmailgooglecalendarlangchainexecuteworkflowtriggerwhatsappsticky noteschedule triggersplitoutexecuteworkflowaggregateautomationadvancedcronlogicroutingconditionalapiintegration
Categories:
Communication & MessagingSchedule TriggeredComplex WorkflowBusiness Process Automation
Integrations:
GmailGoogleCalendarLangChainExecuteWorkflowTriggerWhatsAppSticky NoteSchedule TriggerSplitOutExecuteWorkflowAggregate

Target Audience

Target Audience


- Busy Professionals: Those who have numerous meetings and need to stay organized.
- Sales Teams: Individuals who need to prepare for client meetings efficiently.
- Project Managers: Managers who coordinate multiple projects and meetings with various stakeholders.
- Entrepreneurs: Business owners who juggle multiple meetings daily and require quick access to relevant information.
- Remote Workers: Employees working from home who need notifications about upcoming meetings and related information.

Problem Solved

Problem Solved


This workflow addresses the challenge of information overload before meetings by automating the collection of relevant details from emails and LinkedIn profiles. It provides a concise summary of:
- Upcoming meetings within the next hour.
- Last correspondence with attendees, ensuring users are up-to-date.
- LinkedIn activity of attendees, offering insights for better engagement during meetings. This leads to more effective preparation and enhanced communication.

Workflow Steps

Workflow Steps


1. Scheduled Trigger: The workflow initiates every hour to check for upcoming meetings within the next hour.
2. Check For Upcoming Meetings: It retrieves the next scheduled meeting from Google Calendar.
3. Extract Attendee Information: The workflow gathers details about attendees from the meeting invite.
4. Get Last Correspondence: For each attendee, it fetches the last email correspondence from Gmail.
5. Get LinkedIn Profile & Activity: If available, the workflow scrapes the attendee's LinkedIn profile for recent activities.
6. Summarize Information: Using AI, it compiles summaries of the last correspondence and LinkedIn activities, creating a brief overview for each attendee.
7. Send Notification: The final notification is sent via WhatsApp, summarizing the meeting details and relevant attendee information.

Customization Guide

Customization Guide


- Adjust Trigger Frequency: Modify the Scheduled Trigger interval to check for meetings more or less frequently.
- Change Notification Method: Instead of WhatsApp, integrate other messaging platforms like Slack or Email for notifications.
- Modify Data Extraction: Customize the fields extracted from emails and LinkedIn profiles based on specific needs (e.g., adding more data points or changing summarization criteria).
- Integrate Additional APIs: Enhance the workflow by integrating other services or APIs that may provide more insights (e.g., CRM data).
- Tailor AI Prompts: Adjust the AI prompts used in summarization to better fit your communication style or specific meeting contexts.