FormTrigger Automate

For FormTrigger, streamline your file uploads to Google Drive with automated folder management. Easily submit multiple files and specify a folder name; the workflow checks for existing folders, creates new ones if needed, and uploads files while preserving their original names. Save time and keep your Drive organized with this efficient solution.

7/8/2025
13 nodes
Complex
manualcomplexformtriggergoogle drivesticky noteadvancedlogicconditional
Categories:
Complex WorkflowManual Triggered
Integrations:
FormTriggerGoogle DriveSticky Note

Target Audience

Target Audience


- Small Business Owners: Streamline file management by uploading multiple files to specific Google Drive folders.
- Freelancers: Easily organize client files without manual sorting.
- Teams: Collaborate efficiently by managing shared files in designated folders.
- Educators: Collect and organize student submissions in an organized manner.
- Event Planners: Gather and categorize event-related documents quickly.

Problem Solved

Problem Solved


This workflow addresses the challenge of managing multiple file uploads to Google Drive. It simplifies the process by:
- Allowing users to upload multiple files at once.
- Automatically creating a specified folder if it does not exist, ensuring that files are organized without additional manual effort.
- Maintaining the original file names and structure, which helps in easy retrieval and organization.

Workflow Steps

Workflow Steps


1. On Form Submission: Triggered when a user submits the form with files and a folder name.
2. Get Folder Name: Extracts the folder name provided in the form submission.
3. Search Specific Folder: Checks if the specified folder already exists in Google Drive.
4. Folder Found?: Evaluates if the folder exists:
- If yes, proceeds to prepare files for upload.
- If no, creates a new folder in Google Drive.
5. Create Folder: Generates a new folder in Google Drive if it does not exist.
6. Prepare Files for Upload: Prepares the files for upload to the existing folder.
7. Upload Files: Uploads the files to the existing folder while maintaining their original structure.
8. Prepare Files for New Folder: Prepares the files for upload to the newly created folder.
9. Upload to New Folder: Uploads the files to the newly created folder.

Customization Guide

Customization Guide


- Change Folder Structure: Modify the folder creation logic to organize files in a different hierarchy or location within Google Drive.
- Adjust File Types: If specific file types are preferred, update the form to only accept those file types.
- Modify Form Fields: Add or remove fields in the form to capture additional information as required by your workflow.
- Customize Notifications: Integrate notifications to alert users upon successful uploads or folder creation.
- Change Google Drive Account: Update the Google Drive credentials to use a different account if needed.