Google calendar to Outlook

Google Calendar to Outlook automates the synchronization of events between Google Calendar and Microsoft Outlook. It triggers on new event creation and cancellations, ensuring that your schedules are always up-to-date across both platforms. This workflow enhances productivity by eliminating manual updates and reducing the risk of missed appointments.

7/8/2025
7 nodes
Medium
manualmediumgooglecalendartriggermicrosoftoutlook
Categories:
Communication & MessagingManual TriggeredBusiness Process AutomationMedium Workflow
Integrations:
GoogleCalendarTriggerMicrosoftOutlook

Target Audience

  • Busy Professionals: Who need to manage their schedules across multiple platforms efficiently.
    - Event Coordinators: Seeking to synchronize events between Google Calendar and Microsoft Outlook.
    - Teams Using Microsoft Outlook: Who want to ensure all team members are aware of changes in Google Calendar events.
    - Individuals Who Use Google Calendar: And want to keep their Outlook calendar updated without manual input.

    • Problem Solved

  • Synchronization Issues: This workflow automates the process of keeping Google Calendar and Microsoft Outlook in sync, ensuring that events are created and canceled seamlessly across both platforms.
    - Time Management: By automating event handling, users save valuable time that would otherwise be spent manually updating calendars.
    - Notification Gaps: The workflow sends email notifications when events are canceled, ensuring that relevant parties are informed promptly.

    • Workflow Steps

  • Triggering Events: The workflow begins with a manual trigger, allowing users to initiate the process on demand.
    - Incoming Event Handling: When a new event is created in Google Calendar, the Incoming Event Trigger captures the details and sends them to create a corresponding event in Microsoft Outlook.
    - Canceling Events: If an event is canceled in Google Calendar, the Cancel Event Trigger detects this and retrieves the corresponding event from Outlook using the Get Event to Cancel node.
    - Deleting the Event: The Delete Event node then removes the event from the Outlook calendar, ensuring that both calendars remain in sync.
    - Email Notification: Finally, the Send E-mail with details node sends an email notification to inform users that the event has been canceled, providing details for reference.

    • Customization Guide

  • Change Calendar IDs: Users can update the calendarId parameters in the Incoming Event Trigger, Cancel Event Trigger, and other relevant nodes to match their specific calendars.
    - Modify Email Recipients: Update the toRecipients field in the Send E-mail with details node to specify who should receive cancellation notifications.
    - Adjust Event Properties: Users can customize the subject, body, and other properties in the Create Outlook Event node to include additional details or modify the format of the event.
    - Change Trigger Frequency: Adjust the pollTimes in the trigger nodes to change how frequently the workflow checks for new or canceled events.