GmailTrigger Automate

GmailTrigger Automate streamlines email management by automatically categorizing incoming messages with AI-generated labels like "Partnership," "Inquiry," and "Notification." This 19-node workflow enhances organization, saves time, and ensures important emails are easily identifiable, improving overall productivity.

7/8/2025
19 nodes
Complex
manualcomplexgmailtriggergmailsplitoutaggregatelangchainsticky noteadvanced
Categories:
Communication & MessagingComplex WorkflowManual Triggered
Integrations:
GmailTriggerGmailSplitOutAggregateLangChainSticky Note

Target Audience

  • Marketing Teams: Automate the labeling of emails to streamline communication and categorize inquiries and partnerships effectively.
    - Customer Support: Quickly identify and categorize customer inquiries for faster response times.
    - Sales Departments: Organize emails related to partnerships and inquiries to prioritize follow-ups.
    - Small Business Owners: Manage emails efficiently without manual sorting, saving time and effort.

    • Problem Solved

    This workflow addresses the challenge of managing incoming emails by automatically categorizing them into predefined labels such as Partnership, Inquiry, and Notification. It reduces the time spent on manual email sorting and ensures important messages are easily identifiable and organized.

    Workflow Steps

  • Gmail Trigger: The workflow starts with a trigger that activates every minute to check for new incoming messages in the Gmail account.
    2. Get Message Content: Once a new message is detected, its content is retrieved using the message ID.
    3. Assign Labels for Message: The content is sent to an AI model that categorizes the message according to the defined labels based on its content.
    4. Set Label Values: The assigned labels are processed and prepared for further actions.
    5. Get All Labels: The workflow fetches all available labels from the Gmail account to ensure the correct labels are being applied.
    6. Split Out Assigned Labels: The assigned labels are split out for individual processing.
    7. Merge Corresponding Labels: The workflow combines the labels retrieved from Gmail with those assigned by the AI.
    8. Aggregate Label IDs: The IDs of the combined labels are aggregated into a single array.
    9. Add Labels to Message: Finally, the aggregated label IDs are applied to the original email message, effectively categorizing it.

    • Customization Guide

    To customize this workflow:
    - Edit Labels: Adjust the labels in the AI prompt and the JSON schema to match your specific needs. Ensure consistency between the names used in the system prompt and the Gmail account.
    - Change Trigger Frequency: Modify the polling interval in the Gmail trigger settings to suit your email volume and response requirements.
    - Update AI Instructions: Tailor the instructions given to the AI model to better fit your categorization needs or to add more labels as necessary.
    - Personalize Sticky Notes: Modify the content of sticky notes for better clarity or additional instructions for users interacting with the workflow.