EmailReadImap Automate

Used in EmailReadImap, this automated workflow reads invoices from your email and uploads attachments to NextCloud, ensuring organized document management and easy access to important financial records.

7/8/2025
3 nodes
Medium
emailmediumemailreadimapnextcloudnotificationcodecustom
Categories:
Medium WorkflowCloud Storage & File ManagementEmail Triggered
Integrations:
EmailReadImapNextCloud

Target Audience

Target Audience


- Small Business Owners: Those who manage invoices and want to automate the process of saving email attachments to a cloud storage service.
- Accountants: Professionals looking to streamline their workflow by automatically organizing and storing invoices from emails.
- Freelancers: Individuals who receive multiple invoices and need an efficient way to manage and archive them.
- IT Professionals: Tech-savvy users who want to integrate email and cloud storage solutions for better productivity.

Problem Solved

Problem Solved


This workflow automates the tedious task of manually saving email attachments, specifically invoices, to NextCloud. By using this workflow, users can:
- Save Time: Eliminate the need to download and upload files manually.
- Reduce Errors: Minimize the chances of misplacing or misnaming files.
- Organize Efficiently: Automatically categorize invoices by date and sender, ensuring easy access and retrieval.

Workflow Steps

Workflow Steps


1. IMAP Email Node: The workflow begins by connecting to an email account via IMAP, specifically targeting the 'Invoices' mailbox. It retrieves all emails with attachments.
2. Map Each Attachment Node: For each email, the workflow processes the attachments:
- It sanitizes filenames to avoid issues with special characters.
- It extracts the sender's name and the date from the email.
- Each attachment is transformed into a separate item for further processing.
3. Nextcloud Node: Finally, the workflow uploads each processed attachment to NextCloud, saving it in a structured format that includes the date and sender's name in the filename. This ensures that all invoices are organized and easily searchable.

Customization Guide

Customization Guide


- Change Mailbox: Users can modify the 'mailbox' parameter in the IMAP Email node to target different folders (e.g., 'Receipts', 'Bills').
- File Naming Convention: Adjust the functionCode in the Map Each Attachment node to customize how filenames are sanitized and formatted.
- NextCloud Path: Modify the 'path' parameter in the Nextcloud node to change where files are stored (e.g., different folders or naming conventions).
- Add Additional Processing: Users can add more nodes to perform further actions on the emails or attachments, such as sending notifications or logging information in a database.