Add new clients from Notion to Clockify

For Clockify, automatically add new clients from Notion with a manual trigger. Streamline client management by syncing your Notion database to Clockify, ensuring timely updates and efficient tracking of new clients.

7/8/2025
4 nodes
Medium
manualmediumclockifynotiontriggersticky notelogicconditional
Categories:
Manual TriggeredBusiness Process AutomationMedium Workflow
Integrations:
ClockifyNotionTriggerSticky Note

Target Audience

This workflow is ideal for:
- Freelancers who manage multiple clients and need to track time efficiently.
- Project Managers looking to streamline client onboarding and time tracking.
- Small Business Owners who use Notion for client management and Clockify for time tracking.
- Teams that collaborate on projects and require consistent updates between Notion and Clockify.

Problem Solved

This workflow addresses the challenge of manually transferring client information from Notion to Clockify. By automating this process, users can:
- Save time by eliminating repetitive data entry tasks.
- Reduce errors associated with manual input.
- Ensure that client data is always up-to-date in Clockify, allowing for accurate time tracking and billing.

Workflow Steps

  • Trigger Activation: The workflow is manually triggered when a new client is added in Notion.
    2. Polling for New Clients: The Notion Trigger checks the specified database every minute for any new client entries.
    3. Data Retrieval: Upon detecting a new client, the workflow retrieves the client's name from the Notion database.
    4. Client Addition to Clockify: The workflow then automatically adds the new client to Clockify using the retrieved name, ensuring seamless integration between the two platforms.

    • Customization Guide

    Users can easily customize this workflow by:
    - Modifying the Polling Interval: Adjust the frequency of the Notion Trigger to suit your needs (e.g., every 5 minutes instead of 1 minute).
    - Changing the Database: Update the databaseId parameter to point to a different Notion database containing client information.
    - Mapping Additional Fields: If more client details are required in Clockify, users can expand the parameters in the Clockify node to include additional fields (e.g., email, phone number).
    - Adjusting Sticky Notes: Edit the content of the Sticky Notes to reflect specific instructions or reminders relevant to your workflow.