HttpRequest Automate

For Fastmail, this workflow automates email reply drafting using OpenAI's GPT-4. It monitors your inbox for new emails, extracts relevant details, generates personalized responses, and uploads drafts to your Fastmail account, saving time and enhancing communication efficiency.

7/8/2025
11 nodes
Medium
emailmediumsplitoutemailreadimaplangchainfiltersticky noteadvancedapiintegrationnotification
Categories:
Medium WorkflowEmail Triggered
Integrations:
SplitOutEmailReadImapLangChainFilterSticky Note

Target Audience

This workflow is ideal for:
- Small Business Owners: Who need to manage customer inquiries efficiently and maintain prompt communication.
- Freelancers: Looking to streamline their email responses to clients, saving time while ensuring professional communication.
- Customer Support Teams: Who handle a high volume of emails and require automated responses to improve response times and customer satisfaction.
- Individuals: Who want to automate their email replies for personal management without losing the personal touch.

Problem Solved

This workflow addresses the challenge of managing incoming emails efficiently. It automates the process of generating personalized responses to emails, significantly reducing the time spent on drafting replies. By integrating OpenAI's GPT-4, it ensures that responses are not only quick but also contextually relevant and appropriately formal or casual based on the email's content. This leads to enhanced productivity and improved communication quality.

Workflow Steps

  • Email Monitoring: The workflow continuously checks a specified IMAP inbox for new, unread emails.
    2. Data Extraction: When a new email is detected, it extracts key details such as sender, subject, email body, and metadata.
    3. AI Response Generation: The extracted content is sent to OpenAI's GPT-4, which generates a tailored draft response.
    4. Fastmail API Connection: Connects to the Fastmail API to retrieve necessary session details and mailbox IDs.
    5. Draft Identification: Identifies the "Drafts" folder within the mailbox to ensure the draft is stored correctly.
    6. Draft Preparation: Compiles the necessary information to create the draft, including the generated response, original email details, and specified recipient.
    7. Draft Uploading: Finally, it uploads the prepared draft email to the "Drafts" folder in the Fastmail mailbox for review before sending.

    • Customization Guide

    Users can customize this workflow by:
    - Modifying Email Filters: Adjust the IMAP email trigger settings to filter specific types of emails or folders based on their needs.
    - Changing AI Parameters: Alter the prompt sent to OpenAI to adjust the tone and content of the responses generated, ensuring they fit the user's style.
    - Adding Additional Nodes: Integrate more nodes for further processing, such as sending the email directly after drafting or logging responses in a database.
    - Adjusting Fastmail API Calls: Modify the API calls to accommodate different mailbox configurations or to handle specific email formats.