Todoist Weekly Review Template

For Todoist, this automated workflow sends a weekly review email every Friday afternoon, summarizing completed tasks from the past week. It filters out specific projects if desired, ensuring you receive a concise overview of your accomplishments, enhancing productivity and keeping you organized.

7/8/2025
6 nodes
Medium
schedulemediumschedule triggeremailsendautomationapiintegrationcronemailnotification
Categories:
Schedule TriggeredMedium Workflow
Integrations:
Schedule TriggerEmailSend

Target Audience

  • Busy Professionals: Those who use Todoist for task management and need a weekly summary to stay organized.
    - Teams: Teams using Todoist can benefit from a consolidated view of completed tasks to discuss in weekly meetings.
    - Productivity Enthusiasts: Individuals looking to enhance their productivity by reviewing past accomplishments and planning future tasks.
    - Managers: Managers wanting to keep track of their team's progress and achievements over the week.

    • Problem Solved

  • Lack of Overview: Provides a weekly summary of completed tasks, helping users to see their progress over the last 7 days.
    - Time Management: Saves time by automating the process of gathering completed tasks instead of manually reviewing them.
    - Focus on Important Projects: Allows users to ignore specific projects, ensuring that the summary focuses on what's most relevant.

    • Workflow Steps

  • Trigger: The workflow is triggered every Friday afternoon at 3 PM.
    - Fetch Completed Tasks: It retrieves all completed tasks from Todoist for the past 7 days using the Todoist API.
    - Filter Projects: Users can customize which projects to ignore, ensuring only relevant tasks are included in the summary.
    - Format Email: The tasks are grouped by day and formatted into an HTML email body for clarity.
    - Send Email: Finally, the formatted email is sent to the user, providing a neat summary of their accomplishments.

    • Customization Guide

  • Ignoring Projects: Modify the ignoredProjects array in the Optional: Ignore specific projects node to include any project IDs you want to exclude from the summary.
    - Change Schedule: Adjust the parameters in the Every Friday afternoon node to change the day or time the report is generated.
    - Email Content: Customize the email subject and body formatting in the Send Email node to match your preferences.
    - Testing: Use the When clicking ‘Test workflow’ node to manually trigger the workflow for testing purposes without waiting for the scheduled time.

    • Todoist Weekly Review Template - N8N Workflow Directory