HR Job Posting and Evaluation with AI

For the HR Job Posting and Evaluation with AI workflow, streamline your hiring process by automating candidate applications, CV uploads, and evaluations. This workflow integrates with FormTrigger, Airtable, and Google Drive to collect applicant data, assess qualifications using AI scoring, and generate personalized communication. Achieve efficient candidate tracking and enhance decision-making with automated scoring and interview scheduling, ensuring a seamless hiring experience.

7/8/2025
36 nodes
Complex
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Categories:
Complex WorkflowData Processing & AnalysisBusiness Process AutomationEmail Triggered
Integrations:
FormTriggerAirtableGoogle DriveSticky NoteExtractFromFileLangChainAirtableToolFormEmailSendGoogleCalendarTool

Target Audience

  • HR Managers: Looking to streamline the recruitment process and improve candidate evaluation efficiency.
    - Recruitment Agencies: Seeking automation in managing applications and interviews to save time and resources.
    - Small Business Owners: Wanting a cost-effective solution for managing job postings and candidate evaluations without hiring additional staff.
    - Tech Startups: Needing an agile hiring process that can adapt to rapid growth and changing job requirements.
    - Automation Specialists: Interested in leveraging tools like n8n for optimizing workflow automation in HR processes.

    • Problem Solved

  • Automates the entire recruitment process from application submission to candidate evaluation, reducing manual work and potential errors.
    - Enhances candidate screening by integrating AI for scoring resumes against job descriptions, ensuring only qualified candidates progress.
    - Simplifies document management by automatically uploading CVs to Google Drive and linking them to Airtable for easy access.
    - Streamlines communication with candidates through personalized emails and scheduling interviews based on availability.

    • Workflow Steps

  • Form Submission: The workflow is triggered when a candidate submits their application via a form.
    - Upload CV: The candidate's CV is uploaded to Google Drive for storage.
    - Data Extraction: Key applicant details are extracted from the form submission and stored in Airtable.
    - Resume Evaluation: The CV is analyzed against the job description using AI, which assigns a qualification score.
    - Shortlisting: Candidates with a score above 0.7 are flagged for further consideration, while others are marked as 'No hire'.
    - Interview Scheduling: For shortlisted candidates, personalized emails are sent to schedule interviews, and the meeting is added to Google Calendar.
    - Questionnaire Generation: Tailored questionnaires are generated for candidates to further assess their suitability and stored in Airtable.
    - Final Updates: Candidate records in Airtable are updated with interview feedback and screening questions.

    • Customization Guide

  • Change Job Description: Update the formDescription in the workflow to reflect the specific job requirements you are hiring for.
    - Modify AI Prompts: Customize the AI prompts used for scoring resumes and generating interview questions to align with your company's values and specific role criteria.
    - Adjust Email Templates: Personalize the email content sent to candidates by editing the Personalize email node to better reflect your company's tone and style.
    - Integrate Additional Tools: Add or replace integrations with other tools that your organization uses for recruitment, such as different applicant tracking systems or communication platforms.
    - Set Up Notifications: Configure additional notification systems, such as Slack or SMS alerts, to keep your team updated on candidate progress.