Sticky Note Automate

Target Audience

- Busy Professionals: Individuals managing multiple tasks who need a structured way to automate their daily routines.
- Students: Those who require reminders for assignments and deadlines, making use of task scheduling.
- Project Managers: Professionals looking to streamline task management and ensure consistent follow-ups on recurring tasks.
- Productivity Enthusiasts: Users interested in optimizing their workflow through automation tools like n8n and Todoist.

Problem Solved

- Task Overwhelm: This workflow helps users manage their tasks efficiently by automating the retrieval and scheduling of tasks from Todoist.
- Missed Deadlines: By integrating due dates and reminders into tasks, users can avoid missed deadlines, especially for daily recurring tasks.
- Manual Task Management: Reduces the need for manual entry of tasks by automatically fetching and processing tasks from specified projects, thus saving time and effort.

Workflow Steps

1. Scheduled Trigger: The workflow starts every day at 5:10 AM, ensuring tasks are processed early in the day.
2. Fetch Tasks from Inbox: Retrieves all tasks from the Inbox project in Todoist to check for any pending tasks.
3. Check for Non-Empty List: If the list of tasks is not empty, the workflow continues to process these tasks.
4. Daily Label Check: For each task, it checks if the task has a daily label, indicating it should be processed for today.
5. Delete Daily Tasks: Any tasks that have the daily label are deleted to prevent duplication in the task list.
6. Fetch Template Tasks: At 5:10 AM, the workflow fetches all tasks from a specified template project in Todoist to replicate them for today's schedule.
7. Parse Task Details: Each task's details are parsed to extract relevant information, including due dates and days of the week for scheduling.
8. Filter Tasks by Day: The workflow filters tasks based on whether they match the current day of the week, ensuring only relevant tasks are processed.
9. Create New Tasks: For tasks that match today, new tasks are created in the Inbox with the appropriate due dates and descriptions.

Customization Guide

- Change Schedule Time: Users can modify the trigger times in the scheduleTrigger nodes to adjust when the workflow executes.
- Modify Project IDs: Update the projectId fields in the Get all tasks from Inbox and Get all tasks from template project nodes to point to different Todoist projects as needed.
- Adjust Task Filters: Users can customize the filtering conditions in the Keep tasks that match today node to include or exclude specific days or criteria based on their preferences.
- Add Additional Task Properties: Modify the Create new task in Inbox node to include more properties like priority levels or additional labels as required for better task management.