GoogleSheetsTool Automate

Automate client usage tracking and invoicing with GoogleSheetsTool. This workflow captures and logs token usage and costs from AI service requests, generating monthly invoices based on total usage. It simplifies billing processes, ensuring accurate tracking of client expenses while providing insights into service utilization.

7/8/2025
20 nodes
Complex
schedulecomplexgooglesheetstoolformtriggerlangchainsticky noteformfiltergooglesheetssummarizeschedule triggergmailextractfromfileautomationadvancedcronfilesstorage
Categories:
Communication & MessagingSchedule TriggeredComplex WorkflowData Processing & Analysis
Integrations:
GoogleSheetsToolFormTriggerLangChainSticky NoteFormFilterGoogleSheetsSummarizeSchedule TriggerGmailExtractFromFile

Target Audience

Target Audience


- Businesses: Companies looking to automate CV parsing and usage tracking for billing purposes.
- Freelancers: Individuals offering document extraction services who need to manage client usage efficiently.
- Data Analysts: Professionals needing structured data from unstructured sources like CVs.
- Developers: Those interested in integrating AI services with Google Sheets for data management and invoicing.

Problem Solved

Problem Solved


This workflow addresses the challenge of tracking AI service usage and costs associated with processing CVs. It automates the logging of client interactions, calculates token usage and costs, and generates invoices, ensuring accurate billing and resource management.

Workflow Steps

Workflow Steps


1. Form Submission: The workflow begins with a form trigger where clients upload CVs in PDF format.
2. PDF Parsing: The uploaded PDF is processed using the Extract From File node to extract text data.
3. Logging Attributes: Key identifiers such as workflow_id, execution_id, and client_id are logged for tracking.
4. Data Extraction: The Extract Resume Data node organizes the parsed data into a structured JSON format.
5. Custom LLM Subnode: A LangChain code node captures token usage metadata from the AI model's response.
6. Client Usage Log: The Client Usage Log node appends the usage metrics to a Google Sheet, including details like input_tokens, output_tokens, and total_cost.
7. End of Month Processing: At the end of each month, the workflow retrieves client logs, filters them for the last month, and calculates total usage and costs.
8. Invoice Generation: Finally, an invoice is sent via Gmail, detailing the usage and total amount due, including a 20% tax.

Customization Guide

Customization Guide


- Change Form Fields: Modify the form fields in the On form submission node to include additional data points required from clients.
- Adjust Token Costs: Update the input_token_cost and output_token_cost in the Custom LLM Subnode to reflect current pricing.
- Modify Google Sheet: Change the documentId and sheetName in the Client Usage Log node to log data in a different Google Sheet.
- Email Configuration: Customize the email content and recipient in the Send Invoice node to fit your branding and communication style.
- Schedule Adjustments: Alter the schedule in the Every End of Month node to adjust when invoices are sent out based on your business needs.