TypeformTrigger Automate

TypeformTrigger automates attendee registration for events by seamlessly integrating with Google Sheets, Mattermost, Google Calendar, and Gmail. It captures registration details, creates user accounts, invites attendees to teams, updates event calendars, and sends personalized welcome emails, ensuring a smooth onboarding experience for participants.

7/8/2025
10 nodes
Complex
manualcomplextypeformtriggergooglesheetsmattermostgooglecalendargmailcodecustom
Categories:
Data Processing & AnalysisCommunication & MessagingBusiness Process AutomationManual TriggeredComplex Workflow
Integrations:
TypeformTriggerGoogleSheetsMattermostGoogleCalendarGmail

Target Audience

This workflow is designed for:
- Event Organizers: Those managing registrations and communications for events, ensuring a seamless experience for attendees.
- Marketing Teams: Individuals looking to automate attendee data collection and follow-up processes to enhance engagement.
- Technical Teams: Developers and IT professionals who want to integrate various platforms like Typeform, Google Sheets, Mattermost, Google Calendar, and Gmail into a cohesive workflow.
- Community Managers: People responsible for managing community interactions and ensuring new members are welcomed effectively.

Problem Solved

This workflow addresses the following issues:
- Manual Registration Management: Automates the process of collecting attendee registrations from Typeform, reducing manual entry errors and saving time.
- Data Organization: Automatically adds attendee information to Google Sheets, enabling easy tracking and management of participant data.
- User Account Creation: Facilitates the creation of user accounts on Mattermost, streamlining community access for attendees.
- Session Management: Integrates session preferences with Google Calendar, ensuring attendees receive timely invites and updates.
- Welcome Communication: Sends personalized welcome emails to attendees, enhancing their experience and engagement with the event.

Workflow Steps

  • Attendee Registrations: The workflow starts with a manual trigger from Typeform to collect attendee registration data, including their email and session preferences.
    2. Add to Sheets: The collected data is appended to a specified Google Sheet, allowing for organized tracking of all attendees.
    3. Create Account: An account is automatically created for each attendee in Mattermost, using their email and a generated password, ensuring they can access community discussions.
    4. Add to Team: The attendees are invited to a designated Mattermost team based on their registration data.
    5. Array to Rows: Converts the session preferences from the registration data into individual rows for further processing.
    6. Get Session Details: Retrieves session details from another Google Sheet to enrich the registration data.
    7. Merge Data: Combines the session data with the attendee information, preparing it for the next steps.
    8. Add to Channels: The newly created Mattermost user is added to a relevant channel for their session, facilitating immediate engagement.
    9. Add to Event: Updates the Google Calendar event with the attendee’s email, ensuring they receive calendar invites for the sessions they registered for.
    10. Welcome Email: Sends a personalized welcome email to each attendee, confirming their registration and providing essential information about the event.

    • Customization Guide

    Users can customize the workflow as follows:
    - Change Form ID: Update the formId in the TypeformTrigger node to connect to a different Typeform for registrations.
    - Modify Google Sheets Range: Adjust the range in the Google Sheets nodes to change where attendee data is stored or retrieved.
    - Alter Mattermost Team ID: Update the teamId in the Add to Team node to invite attendees to a different Mattermost team.
    - Customize Email Content: Edit the message parameter in the Welcome Email node to personalize the welcome message further or include additional information.
    - Adjust Session Preferences: Modify the session details in the Google Sheets to reflect new sessions or changes in the event schedule.
    - Change Calendar ID: Update the calendar parameter in the Add to Event node to link to a different Google Calendar for event management.