CalendlyTrigger Automate

For CalendlyTrigger, automate the creation or updating of contacts in Mautic when a new event occurs. This workflow ensures that invitee details are captured seamlessly, enhancing your contact management and improving follow-up efficiency.

7/8/2025
3 nodes
Simple
manualsimplecalendlytriggermauticsticky note
Categories:
Manual TriggeredSimple WorkflowMarketing & Advertising Automation
Integrations:
CalendlyTriggerMauticSticky Note

Target Audience

This workflow is ideal for:
- Small Business Owners: Who use Calendly for scheduling and want to streamline their contact management in Mautic.
- Marketing Teams: Looking to automate the process of updating contacts when new appointments are scheduled.
- Sales Professionals: Who need to ensure their contact database is always up-to-date with the latest information from Calendly events.
- Developers: Interested in integrating different platforms using n8n for automation.

Problem Solved

This workflow addresses the following issues:
- Manual Data Entry: Eliminates the need for manual entry of contact information into Mautic whenever a new Calendly event is created.
- Data Consistency: Ensures that contact details, particularly the first name, are updated automatically, reducing the risk of outdated information.
- Efficiency: Saves time and effort for users by automating the contact creation and updating process, allowing them to focus on other important tasks.

Workflow Steps

  • Triggering the Workflow: The process begins when a new event is created in Calendly (specifically, when an invitee is added).
    2. Capture Event Data: The On new event node captures the event data, including the invitee's email and name.
    3. Create or Update Contact: The workflow then uses the Create/update contact node to either create a new contact in Mautic or update the existing contact's first name based on the invitee's details.
    4. Automation Outcome: If the email already exists in Mautic, the first name is updated; if not, a new contact is created, streamlining the contact management process.
    5. Documentation: The Note node provides a summary of the workflow steps for users to understand the automation process clearly.

    • Customization Guide

    Users can customize this workflow by:
    - Adjusting Trigger Events: Modify the events parameter in the On new event node to listen for different types of events from Calendly.
    - Updating Mautic Fields: Change the fields in the Create/update contact node to include additional information such as phone numbers or custom fields relevant to your business.
    - Adding Additional Nodes: Integrate more nodes to perform further actions, such as sending notifications or adding tags to contacts in Mautic.
    - Changing Notes Content: Edit the Note node to reflect any changes made to the workflow or to provide additional context for users.