Automate bank statement reconciliation with LocalFileTrigger on n8n. This workflow ingests CSV bank statements, analyzes them against tenant records, and flags discrepancies such as missed or incorrect payments. It generates actionable reports and updates a local Excel file, enhancing efficiency and ensuring data privacy. Save time and reduce errors in rental payment management.
This workflow is designed for landlords and property managers who need to efficiently manage tenant payments and reconcile them with bank statements. It is particularly useful for those handling multiple properties and tenants, as it automates the process of identifying issues related to rental payments, thus saving significant administrative time.
The workflow addresses the common challenge of reconciling rental payments against bank statements. It identifies discrepancies such as missed payments, incorrect amounts, and upcoming lease expirations, allowing landlords to take timely action. This minimizes financial losses and enhances tenant management.
1. Monitor Incoming Bank Statements: The workflow starts by watching a specified folder for new CSV files containing bank statements.
2. Extract Data: Once a new bank statement is detected, it reads and extracts the relevant data from the CSV file.
3. Set Up Variables: The path to the Excel file containing tenant and property details is set up for later use.
4. AI Analysis: An AI agent analyzes the bank statement against tenant payment records, flagging any discrepancies, such as:
- Missing payments
- Incorrect payment amounts
- Lease expirations
5. Generate Alerts: The AI generates a structured report in JSON format detailing the issues identified.
6. Append to Excel Spreadsheet: Finally, the workflow appends the alerts to a specified Excel sheet, ensuring that all discrepancies are documented for further action.
- Adjust File Paths: Modify the paths in the Set Variables node to point to your specific bank statement and Excel files.
- Change Trigger Settings: If you want to monitor a different folder or file type, adjust the parameters in the Watch For Bank Statements node.
- Modify AI Analysis Criteria: Customize the AI agent's instructions within the Reconcile Rental Payments node to suit your specific business rules and requirements.
- Excel File Structure: Ensure that your Excel file structure matches the expected format for tenant and property details, as the workflow relies on this for accurate data retrieval.