GoogleSheets Automate

GoogleSheets Automate streamlines data management by automatically uploading audio transcriptions to Google Sheets whenever a new file is created in a specified Google Drive folder. This workflow integrates AWS Transcribe for accurate transcription and AWS S3 for secure file storage, saving time and reducing manual entry errors.

7/8/2025
8 nodes
Medium
manualmediumgooglesheetsawstranscribeawss3googledrivetriggerwait
Categories:
Manual TriggeredData Processing & AnalysisMedium WorkflowCloud Storage & File Management
Integrations:
GoogleSheetsAwsTranscribeAwsS3GoogleDriveTriggerWait

Target Audience

This workflow is ideal for:
- Content Creators: Individuals who create audio content and need transcriptions for accessibility or content repurposing.
- Researchers: Professionals who require accurate transcriptions of interviews or focus groups for analysis.
- Businesses: Organizations looking to automate the process of recording and transcribing meetings or calls to improve documentation and record-keeping.
- Educators: Teachers and trainers who want to provide transcriptions of lectures or workshops for their students.

Problem Solved

This workflow addresses the challenge of manually transcribing audio files by automating the entire process. It streamlines the workflow from file upload to transcription and storage, reducing manual effort and the potential for errors, while ensuring that important data is captured and stored efficiently.

Workflow Steps

  • Trigger: The workflow begins with the Google Drive Trigger, which activates when a new file is created in a specified folder.
    2. Upload to AWS S3: The newly created file is uploaded to an AWS S3 bucket for storage.
    3. Retrieve Files from S3: The workflow retrieves all files from the AWS S3 bucket to check for the recently uploaded audio file.
    4. Transcription Job Creation: The first AWS Transcribe node initiates a transcription job for the uploaded audio file.
    5. Wait for Completion: The Wait node pauses the workflow until the transcription job is completed.
    6. Get Transcription Result: Once the job is done, the second AWS Transcribe node retrieves the transcription results.
    7. Data Preparation: The Set node formats the transcription data, including the transcription text, creation time, and recording link.
    8. Append to Google Sheets: Finally, the transcription details are appended to a specified Google Sheets document for easy access and management.

    • Customization Guide

    To customize this workflow:
    - Modify Google Drive Folder: Change the folderToWatch parameter in the Google Drive Trigger to point to your desired folder.
    - Adjust AWS S3 Bucket Name: Update the bucketName parameter in the AWS S3 nodes to match your S3 bucket name.
    - Change Transcription Settings: In the AWS Transcribe nodes, you can modify parameters such as transcriptionJobName to better reflect your project.
    - Customize Google Sheets Range: Adjust the range parameter in the Google Sheets node to specify where the transcription data should be added.
    - Add Additional Fields: You can enhance the Set node to include more fields or change existing values based on your needs.

    GoogleSheets Automate - N8N Workflow Directory