MicrosoftOutlookTrigger Automate

MicrosoftOutlookTrigger automates email header analysis by monitoring incoming messages, extracting critical metadata, and evaluating authentication results like SPF, DKIM, and DMARC. This workflow enhances email security by identifying potential spoofing and assessing the legitimacy of senders through IP reputation checks. It consolidates findings into a structured response, enabling seamless integration with external systems for further analysis or reporting.

7/8/2025
41 nodes
Complex
webhookcomplexmicrosoftoutlooktriggeraggregatenooprespondtowebhooksticky noteadvancedapiintegrationlogicconditional
Categories:
Communication & MessagingComplex WorkflowWebhook Triggered
Integrations:
MicrosoftOutlookTriggerAggregateNoOpRespondToWebhookSticky Note

Target Audience

This workflow is ideal for:
- Email Administrators: Professionals managing corporate email systems who need to analyze incoming emails for security and compliance.
- Security Analysts: Experts tasked with identifying and mitigating email threats such as phishing and spoofing attacks.
- Developers: Those looking to integrate email analysis into applications or services, leveraging the power of automation and APIs.
- IT Support Teams: Teams that require tools to troubleshoot email delivery issues and validate email authenticity.

Problem Solved

This workflow addresses the challenge of email security by automating the analysis of email headers to:
- Identify the originating IP address of an email.
- Validate email authentication mechanisms such as SPF, DKIM, and DMARC.
- Assess the reputation of the sender's IP address and check for any recent spam activity.
By implementing this workflow, organizations can enhance their email security posture and reduce the risk of falling victim to email-based attacks.

Workflow Steps

  • Trigger on New Email: The workflow initiates every minute when a new email arrives in a specified Outlook folder.
    2. Retrieve Headers of Email: Using the Microsoft Graph API, the workflow fetches detailed headers of the new email, which contain vital metadata.
    3. Extract and Process Headers: The headers are filtered to isolate critical information, such as the 'Received' headers that trace the email's journey.
    4. Analyze IP Address: The workflow extracts the originating IP address and queries external APIs to assess its reputation and geographical information.
    5. Check Authentication Results: The workflow looks for SPF, DKIM, and DMARC headers to validate the email's authenticity.
    6. Aggregate Results: The results from the authentication checks and IP analysis are combined into a structured output.
    7. Respond to Webhook: Finally, the workflow sends a comprehensive response back to the calling system, providing insights into the email's legitimacy and security.

    • Customization Guide

    Users can customize this workflow by:
    - Modifying Email Folder: Change the folder monitored by the Trigger on New Email node to suit different email accounts or folders.
    - Adjusting Polling Frequency: Alter the polling interval in the Trigger on New Email node to optimize for speed or resource usage.
    - Adding Additional Analysis Nodes: Integrate more nodes to perform further analysis on the email content or headers as required.
    - Customizing API Queries: Update the API endpoints or parameters in the Query IP Quality Score API and Query IP API nodes to tailor the analysis based on specific needs.
    - Adjusting Response Format: Modify the Format Webhook Output node to change how the final data is structured or presented in the response.