Sticky Note Automate - N8N Workflow Directory

Target Audience

This workflow is designed for:
- Busy Professionals: Individuals who frequently receive appointment requests via email and need an efficient way to manage their schedule.
- Administrative Assistants: Those who handle scheduling and correspondence on behalf of others, ensuring timely responses to appointment requests.
- Small Business Owners: Entrepreneurs who need to streamline their appointment management process to maximize productivity.
- Freelancers: Independent workers who want to automate their scheduling to avoid conflicts and ensure prompt communication with clients.

Problem Solved

This workflow addresses the challenge of managing appointment requests from emails efficiently. It automates the process of:
- Identifying whether an incoming email is a scheduling request.
- Checking calendar availability and proposing suitable times for meetings.
- Responding to emails promptly to enhance client communication and satisfaction.

Workflow Steps

Gmail Trigger: The workflow starts with a trigger that checks for unread emails in the user's Gmail account every minute.
2. Classify Appointment: The email's subject and snippet are analyzed using a LangChain text classifier to determine if it suggests scheduling a meeting.
3. Agent: If classified as an appointment, an AI agent processes the email details (sender, subject, content) and generates a response based on calendar availability.
4. Google Calendar: The agent queries the user's Google Calendar for availability, ensuring there is at least a 15-minute buffer between meetings.
5. OpenAI Chat Model: The workflow utilizes OpenAI's language model to refine the response to the email, ensuring clarity and professionalism.
6. Send Reply: The final response is sent back to the email sender, addressing their request directly.
7. Mark as Read: The original email is marked as read to prevent duplicate processing.

Customization Guide

Users can customize this workflow by:
- Adjusting Email Filters: Modify the filters in the Gmail Trigger to target specific types of emails or include/exclude certain senders.
- Changing the AI Agent's Behavior: Update the system message in the Agent node to alter the tone or style of the email responses generated.
- Calendar Settings: Change the Google Calendar ID to connect to a different calendar or adjust the time constraints for availability checks.
- Response Templates: Customize the response templates within the OpenAI Chat Model to match personal or brand voice.
- Additional Nodes: Integrate more nodes for additional functionalities, such as logging responses or sending notifications to other platforms.