LangChain Automate

Who should use this workflow

- Project Managers: To automate task creation from meeting transcripts, ensuring no action items are missed.
- Team Leaders: To streamline communication with team members by automatically notifying them of their tasks.
- Clients: To receive timely updates on tasks and meetings, improving transparency and accountability.
- Developers: To integrate various tools (like Airtable, Google Calendar, and Fireflies) effectively for project management.
- Entrepreneurs: To optimize workflows and improve productivity by automating repetitive tasks.

What problem does this workflow solve

This workflow addresses the challenge of managing action items from meetings, which often leads to missed tasks and poor follow-up. By automatically generating tasks from meeting transcripts and notifying participants, it enhances responsibility tracking and communication, ensuring that all team members are aware of their duties and deadlines. This significantly reduces the risk of oversight and improves project management efficiency.

Detailed explanation of the workflow process

1. Webhook Trigger: The workflow is initiated when a meeting transcript is completed and sent to the webhook.
2. Get Meeting Content: It retrieves the meeting details, including the title, participants, and transcript, using a GraphQL API request to Fireflies.
3. AI Processing: An AI agent analyzes the transcript and identifies action items. It uses the OpenAI model to extract relevant tasks and summaries.
4. Task Creation: The workflow splits the identified tasks and creates structured entries in Airtable, ensuring that all necessary details (name, description, due date, priority, and project name) are included.
5. Client Notifications: Participants receive email notifications about their specific tasks, summarizing the meeting and action items assigned to them.
6. Event Scheduling: If the transcript indicates a need for a follow-up call, a Google Calendar event is created, including details like the meeting name and participant emails.

How users can customize and adapt this workflow

- Webhook Configuration: Change the webhook URL to connect it to your specific meeting platform or service.
- API Keys: Update the API keys for Fireflies, Airtable, and Google Calendar to ensure proper authentication.
- Task Creation Logic: Modify the task creation logic to include additional fields or different criteria based on your project needs.
- Email Notifications: Customize the email templates sent to participants to better align with your company's branding and communication style.
- AI Agent Settings: Adjust the AI agent's system message and parameters to better fit the context of your meetings and the specific action items you want to track.