Sticky Note Automate

For Sticky Note, automate your email management by archiving non-starred messages daily at midnight on workdays. Keep your inbox organized by retaining only important emails, enhancing productivity and reducing clutter.

7/8/2025
10 nodes
Medium
schedulemediumsticky noteschedule triggergmailfilteritemlistsautomationcron
Categories:
Communication & MessagingSchedule TriggeredMedium Workflow
Integrations:
Sticky NoteSchedule TriggerGmailFilterItemLists

Target Audience

This workflow is ideal for:
- Professionals who manage a high volume of emails and need to prioritize starred emails.
- Teams that require efficient email management to stay organized and focused on important communications.
- Individuals looking to automate their email archiving process while ensuring that essential messages remain accessible.

Problem Solved

This workflow addresses the challenge of email overload by automating the process of sorting and archiving emails. It ensures that:
- Starred emails remain in the inbox for easy access.
- Non-starred emails are archived automatically, reducing inbox clutter and helping users focus on what matters most.

Workflow Steps

  • Schedule Trigger: The workflow is set to run at midnight every workday, ensuring that email management happens during off-hours.
    2. Fetch Emails: It retrieves all emails received in the last 24 hours from the user's Gmail inbox.
    3. Email Thread Retrieval: For each fetched email, the workflow retrieves the complete thread, allowing for comprehensive management.
    4. Filter Emails: It filters out only the emails that are starred, ensuring that important messages are kept visible.
    5. Archive Non-Starred Emails: The workflow automatically archives any non-starred emails, removing them from the inbox.
    6. Process Each Message: For every message in the starred email threads, it archives them as well, maintaining a clean inbox while preserving important communications.

    • Customization Guide

    Users can customize this workflow by:
    - Adjusting the Schedule: Modify the cron expression in the Schedule Trigger to change when the workflow runs (e.g., daily, weekly).
    - Changing Filters: Update the Gmail filters to include or exclude specific labels or criteria based on personal preferences.
    - Modifying Sticky Notes: Edit the content of the sticky notes to provide personalized reminders or instructions relevant to the user's workflow.
    - Adding More Nodes: Integrate additional nodes for further automation, such as sending notifications or creating tasks based on the emails processed.