Function Automate

Function Automate streamlines daily task management by automatically retrieving today's events from Google Calendar, filtering out recurring tasks, and creating Trello cards for each event. Triggered every day at 8 AM, this workflow enhances productivity by ensuring important tasks are organized and actionable, saving time and reducing manual entry.

7/8/2025
8 nodes
Complex
schedulecomplexgooglecalendarsplitinbatchestrellonoopautomationcodecustomlogicconditional
Categories:
Schedule TriggeredComplex WorkflowBusiness Process AutomationProject Management
Integrations:
GoogleCalendarSplitInBatchesTrelloNoOp

Target Audience

This workflow is ideal for professionals and teams who rely on Google Calendar for scheduling and Trello for task management. Specifically, it benefits:

- Project Managers: To automate task creation based on scheduled events.
- Administrative Assistants: To streamline daily task tracking and management.
- Remote Teams: To ensure everyone is updated on daily tasks without manual input.
- Individuals with Recurring Tasks: To manage and remove repetitive tasks efficiently.

Problem Solved

This workflow addresses the challenge of manually tracking daily tasks and events. It automates the process of:

- Retrieving today's events from Google Calendar.
- Filtering out recurring tasks that do not need to be repeated.
- Creating Trello cards for each relevant event, ensuring that all team members are aware of their responsibilities for the day.

Workflow Steps

  • Trigger Every Day at 8 AM: The workflow starts automatically each day at 8 AM.
    2. Get Start & End of Day: It calculates the current day's start and end times, setting the stage for retrieving events.
    3. Get Today's Events: The workflow fetches all events from Google Calendar within the specified time range.
    4. Split Events In Batches: Events are processed one at a time for detailed handling.
    5. Set Trello Card Details: For each event, relevant details such as the name, description, due date, and URL are prepared.
    6. Remove Recurring Tasks: The workflow checks if the event is a recurring task (like 'Check email and start day' or 'Lunch') and decides whether to create a Trello card or delete the task.
    7. Create Trello Cards: For non-recurring events, a Trello card is created with all the necessary details, ensuring tasks are tracked and managed effectively.
    8. Delete Task: If an event is identified as recurring and not needed, it is removed from the task list.

    • Customization Guide

    Users can customize this workflow by:

    - Modifying Trigger Time: Change the time in the 'Trigger Every Day at 8 AM' node to fit your schedule.
    - Adjusting Calendar Settings: Update the calendar ID in the 'Get Today's Events' node to pull events from a different Google Calendar.
    - Editing Task Filtering: Add or remove conditions in the 'Remove Recurring Tasks' node to tailor which tasks should be ignored.
    - Customizing Trello Card Details: Alter the content in the 'Set Trello Card Details' and 'Create Trello Cards' nodes to fit your team's project needs or preferred formats.
    - Batch Size Adjustments: Change the batch size in the 'Split Events In Batches' node to process multiple events simultaneously if necessary.