BillBot

BillBot automates receipt management by extracting key details from uploaded receipts via Telegram, logging them into Google Sheets, and sending confirmation notifications through SMS. It simplifies expense tracking, ensuring accurate records of amounts, dates, and merchants while enhancing communication and efficiency for users.

7/8/2025
6 nodes
Simple
manualsimpletelegramtelegramtriggergooglesheetstwiliocommunicationbotapiintegration
Categories:
Communication & MessagingManual TriggeredSimple WorkflowData Processing & Analysis
Integrations:
TelegramTelegramTriggerGoogleSheetsTwilio

Target Audience

Target Audience


- Small Business Owners: Those who need to track expenses efficiently.
- Freelancers: Individuals who want to manage receipts and expenses without manual entry.
- Accountants: Professionals looking for a streamlined process to handle client receipts.
- Tech-Savvy Users: People comfortable with automation tools and integrations.

Problem Solved

Problem Solved


This workflow addresses the challenge of manually tracking and managing receipts by automating the process of:
- Receipt Parsing: Extracting key information from receipts using an API.
- Expense Recording: Automatically adding parsed data to a Google Sheet.
- Notifications: Sending confirmations and SMS notifications to keep users informed about their submissions.

Workflow Steps

Workflow Steps


1. Trigger: The process starts when a user sends a receipt via Telegram.
2. Parse Receipt: The receipt is sent to an API that extracts details such as:
- Category
- Date
- Merchant
- Time
- Amount
- Currency
3. Set Relevant Data: The extracted information is organized and prepared for further actions.
4. Add to Expense Record: The organized data is appended to a Google Sheet for record-keeping.
5. Send Confirmation: A confirmation message is sent back to the user via Telegram, summarizing the receipt details.
6. Send SMS Notification: An SMS is dispatched to notify relevant parties about the new expense entry, including a link to the Google Sheet.

Customization Guide

Customization Guide


- Change API Endpoint: If you have a different receipt parsing service, update the URL in the Parse details from receipt node.
- Modify Google Sheets Range: Adjust the range in the Add to expense record node to match your spreadsheet layout.
- Customize Telegram Messages: Alter the text in the Send confirmation and Send SMS notification nodes to fit your communication style.
- Add More Data Fields: If additional details from the receipt are required, update the Set relevant data node to include those fields and ensure they are handled in subsequent steps.