Automate task management in Notion with a scheduled workflow that fetches, filters, and sorts tasks by deadlines. Receive weekly email updates on upcoming and overdue tasks, ensuring you stay organized and on track. Integrate with Pushover for instant notifications, enhancing your productivity and task oversight.
This workflow is ideal for:
- Project Managers: To keep track of tasks and deadlines efficiently.
- Freelancers: To manage multiple clients and ensure timely delivery of projects.
- Teams using Notion: To automate task updates and notifications, reducing manual work.
- Anyone needing reminders: To stay on top of important deadlines and tasks.
This workflow addresses the challenge of task management by:
- Automating Notifications: Sends out email updates and push notifications to ensure important deadlines are not missed.
- Filtering Tasks: Only focuses on tasks with deadlines, thus eliminating clutter from completed or irrelevant tasks.
- Sorting by Deadline: Prioritizes tasks based on their urgency, helping users to focus on what needs immediate attention.
The workflow operates as follows:
1. Trigger: Initiates either on a schedule (every Monday at 9 AM) or when manually triggered.
2. Set Workflow Variables: Defines variables such as email addresses and Notion database URL for customization.
3. Fetch Notion Tasks: Retrieves all tasks from a specified Notion database.
4. Filter and Sort: Filters tasks that have deadlines and sorts them by the closest deadline.
5. Group Tasks: Divides tasks into two categories: overdue and due soon.
6. Generate HTML: Creates an HTML template for the email that includes the tasks grouped by their status (overdue or upcoming).
7. Send Notifications: Sends out the email and a push notification via Pushover to keep users informed.
Users can customize the workflow by:
- Adjusting Schedule: Modify the schedule trigger settings to change the frequency of updates (e.g., daily, weekly).
- Editing HTML Templates: Customize the email content and styles in the HTML nodes to match branding or personal preferences.
- Setting Conditions: Add additional filters in the Notion node to exclude certain tasks based on their status (e.g., closed tasks).
- Updating Variables: Change the values in the 'Set Workflow vars' node to reflect the user's email, Pushover user key, and Notion database URL.