Realtime Notion Todoist 2-way Sync Template

用于Notion和Todoist的实时双向同步，自动化管理任务，确保两者之间的信息一致性，减少手动更新的时间和错误。通过246个节点的复杂工作流程，实时捕捉和处理任务变更，提供高效的任务管理解决方案。

7/8/2025
246 nodes
Complex
rkga6i6nvini12bxwebhookcomplexnotionformrespondtowebhookformtriggertodoistcomparedatasetssplitinbatchesredisfilteraggregateschedule triggergmailsticky noteexecuteworkflowtriggernoopexecutiondataexecuteworkflowsplitoutstopanderrorwaitautomationadvancedapiintegrationlogicconditionalcron
Categories:
Project ManagementData Processing & AnalysisCommunication & MessagingBusiness Process AutomationWebhook TriggeredComplex Workflow
Integrations:
NotionFormRespondToWebhookFormTriggerTodoistCompareDatasetsSplitInBatchesRedisFilterAggregateSchedule TriggerGmailSticky NoteExecuteWorkflowTriggerNoOpExecutionDataExecuteWorkflowSplitOutStopAndErrorWait

Target Audience

This workflow is designed for:
- Project Managers looking to synchronize tasks between Notion and Todoist seamlessly.
- Freelancers who use both platforms and want to keep their task lists up to date without manual entry.
- Teams that require real-time updates on task statuses across different project management tools.
- Developers interested in automating workflows and integrating various APIs for enhanced productivity.

Problem Solved

This workflow addresses the challenge of maintaining consistency between task management systems. It ensures that tasks created or updated in Notion are automatically reflected in Todoist, and vice versa, eliminating the risk of missing deadlines or duplicating efforts. By automating this synchronization, users can focus more on their work rather than on task management.

Workflow Steps

  • Initialization: The workflow is triggered by a webhook from either Notion or Todoist whenever a task is created or updated.
    2. Data Retrieval: It fetches relevant data from both Notion and Todoist, including projects, sections, and tasks.
    3. Data Comparison: The workflow compares the datasets from both platforms to identify new tasks, updates, or deletions.
    4. Task Updates: Based on the comparison, it updates the corresponding tasks in the other platform, ensuring that all changes are synchronized.
    5. Error Handling: In case of any issues during the process, the workflow includes retry mechanisms and error notifications to ensure reliability.
    6. Finalization: Once all changes are applied, a summary report is generated and sent via email, detailing the actions taken during the synchronization.

    • Customization Guide

    Users can customize this workflow by:
    - Modifying API Credentials: Update the API keys for Notion and Todoist in the respective nodes to connect to your accounts.
    - Adjusting Task Filters: Change the conditions in the filter nodes to sync only specific tasks based on custom criteria (e.g., only tasks with specific tags or priorities).
    - Adding Additional Actions: Users can insert more nodes to perform additional actions, such as sending notifications or logging changes in a database.
    - Altering Schedule Triggers: Adjust the scheduling settings to run the workflow at different intervals (e.g., hourly, daily) depending on the needs of your project.