Schedule Trigger Automate

For the Schedule Trigger Automate on n8n, this workflow automates the sending of personalized fact emails based on user preferences. It integrates with Airtable and Gmail to manage subscriptions, allowing users to receive daily, weekly, or surprise messages. The workflow runs daily at 9 AM, ensuring timely delivery while logging interactions for future analysis. This solution enhances user engagement by providing tailored content and simplifies the management of subscriber data.

7/8/2025
32 nodes
Complex
schedulecomplexschedule triggerairtablegmailexecuteworkflowexecuteworkflowtriggerformtriggerfiltersticky noteexecutiondatalangchaineditimageautomationadvancedcron
Categories:
Data Processing & AnalysisCommunication & MessagingBusiness Process AutomationCreative Design AutomationSchedule TriggeredComplex Workflow
Integrations:
Schedule TriggerAirtableGmailExecuteWorkflowExecuteWorkflowTriggerFormTriggerFilterSticky NoteExecutionDataLangChainEditImage

Target Audience

Target Audience


- Educators: Those who want to send daily or weekly educational facts to their students.
- Marketers: Professionals looking to engage their audience with interesting facts related to their products or services.
- Content Creators: Individuals who want to automate the delivery of unique content to their subscribers.
- Businesses: Companies aiming to maintain customer engagement through regular informative updates.
- Non-profits: Organizations wishing to keep their supporters informed about their mission and activities.

Problem Solved

Problem Solved


This workflow addresses the challenge of manually sending out emails to subscribers based on their preferred intervals (daily, weekly, or surprise). By automating the process, it ensures that subscribers receive timely and relevant content without requiring manual intervention, which saves time and reduces the risk of errors. Additionally, it provides an easy unsubscribe option, enhancing user experience and satisfaction.

Workflow Steps

Workflow Steps


1. Scheduled Trigger: The workflow is initiated daily at 9 AM to check for subscribers who need to receive emails based on their selected intervals.
2. Data Retrieval: It searches the Airtable database for subscribers with an active status and retrieves those set to receive daily, weekly, or surprise emails.
3. Content Generation: For each subscriber, the workflow generates a unique factoid using an AI agent, ensuring that the content is fresh and engaging.
4. Email Preparation: The generated content, along with the subscriber's details, is formatted into an email, including a subject line and an unsubscribe link.
5. Email Sending: The prepared email is sent through Gmail, ensuring that subscribers receive their requested information promptly.
6. Logging: After sending, the workflow updates the Last Sent date in Airtable to track when the last email was dispatched.
7. Unsubscribe Handling: An unsubscribe form allows users to opt-out, which updates their status in Airtable to inactive, preventing further emails.

Customization Guide

Customization Guide


- Change Email Content: Modify the message template in the Send Message node to personalize the email content further.
- Adjust Schedule: Update the Schedule Trigger parameters to change the time or frequency of the email dispatch.
- Add More Intervals: Introduce additional intervals by modifying the filtering logic in the Search daily, Search weekly, and Search surprise nodes.
- Integrate Other Services: Connect additional services or APIs to enrich the email content or expand the workflow's functionality, such as including images or links to resources.
- Customize Subscriber Fields: Alter the fields in the Create Subscriber and Update Subscriber nodes to collect more information from users during the subscription process.