Sync Todoist tasks to Notion

Sync Todoist tasks to Notion automatically, ensuring your tasks with the "send-to-notion" label are transferred on schedule. This workflow enhances productivity by keeping your task management streamlined, allowing you to focus on what matters while maintaining an organized Notion database.

7/8/2025
4 nodes
Simple
schedulesimpleschedule triggertodoistnotionautomationcron
Categories:
Schedule TriggeredSimple WorkflowProject Management
Integrations:
Schedule TriggerTodoistNotion

Target Audience

This workflow is ideal for:
- Project Managers: Who need to keep track of tasks and ensure they are synchronized across different platforms.
- Productivity Enthusiasts: Individuals looking for ways to automate their task management processes.
- Teams Using Todoist and Notion: Teams that rely on both Todoist for task management and Notion for documentation and tracking.
- Freelancers: Who manage multiple clients and need a streamlined way to keep tasks organized and updated.

Problem Solved

This workflow addresses the challenge of task synchronization between Todoist and Notion. It automates the process of transferring tasks with a specific label from Todoist to Notion, ensuring that all relevant tasks are documented in Notion without manual input, thus saving time and reducing the risk of errors.

Workflow Steps

  • Scheduled Trigger: The workflow begins with a scheduled trigger that runs at specified intervals (every few seconds).
    2. Fetch Tasks: It retrieves all tasks from Todoist that have the label send-to-notion.
    3. Add to Notion: Each task fetched is then added to a specified Notion database titled My Todoist Tasks.
    4. Update Todoist Task: After successfully adding the task to Notion, the workflow updates the original Todoist task by changing its label to sent and appending a link to the Notion entry in the task's description.

    • Customization Guide

    To customize this workflow:
    - Change Schedule: Adjust the rule in the On schedule node to modify how often the workflow runs (e.g., every minute instead of seconds).
    - Modify Labels: Update the labelId in the Get all tasks with specific label node to sync different tasks based on your needs.
    - Database ID: Change the databaseId in the Add to Notion database node to point to a different Notion database.
    - Task Description: Modify the description field in the Replace label on task node to include additional information or formatting as needed.