GoogleSheetsTrigger Automate

Automate Google Sheets to streamline email validation by removing duplicates and verifying deliverability. This workflow triggers manually, ensuring accurate data updates while enhancing efficiency and reducing errors.

7/8/2025
6 nodes
Medium
manualmediumgooglesheetstriggerremoveduplicatessticky notegooglesheetsapiintegrationlogicconditional
Categories:
Manual TriggeredData Processing & AnalysisMedium Workflow
Integrations:
GoogleSheetsTriggerRemoveDuplicatesSticky NoteGoogleSheets

Target Audience

This workflow is ideal for:
- Marketers looking to validate email addresses before sending campaigns, ensuring higher deliverability and engagement rates.
- Data Analysts who need to clean and verify email lists to maintain data integrity and reduce duplicates.
- Small Business Owners who manage customer databases and want to ensure that their outreach efforts are effective and not wasted on invalid emails.
- Developers who want to automate email validation processes within their applications using Google Sheets as a data source.

Problem Solved

This workflow addresses the issue of email deliverability by automating the process of:
- Removing duplicate email addresses from a list.
- Validating the existence of emails using an external API.
- Updating the original Google Sheets document with the validation results, ensuring that the email list is accurate and up-to-date, which ultimately enhances communication efforts.

Workflow Steps

  • Google Sheets Trigger: The workflow begins by triggering when a new entry is added to a specified Google Sheet. This sheet is monitored for updates every minute.
    2. If Email Exists: The workflow checks if the email entry has a status that indicates it requires validation. If the status is empty, it proceeds.
    3. Remove Duplicates: The workflow removes any duplicate entries based on the 'Email' field to ensure that each email is processed only once.
    4. Verify Your Emails: Each unique email is sent to an external validation API to check if it is valid. The API response will determine the next steps.
    5. Update Data to Google Sheets: The results of the email validation are then updated back into the original Google Sheet, providing a clear view of which emails are valid or invalid.
    6. Sticky Note: A sticky note is created to remind users to check email deliverability, serving as a visual cue in the workflow.

    • Customization Guide

    Users can customize this workflow by:
    - Changing the Trigger: Adjust the Google Sheets trigger settings to monitor a different sheet or set a different polling frequency.
    - Modifying Fields: Update the fields used in the Remove Duplicates and Verify Your Emails nodes to match the structure of your data.
    - API Key: Replace the API key in the Verify Your Emails node with your own to access the email validation service.
    - Adding More Conditions: In the If Email Exists node, additional conditions can be added to refine when emails should be validated based on other criteria.
    - Updating the Sticky Note: Customize the content of the sticky note to include specific reminders or notes relevant to your email validation process.