Streamline data from an n8n form into Google Sheet and Airtable

Streamline data collection from an n8n form into Google Sheets and Airtable, automating the process of capturing user information such as name, city, and email. This workflow extracts date and time from submissions, formats the data, and saves it to both platforms, while also sending customized confirmation emails to users. Efficiently manage data and enhance communication with minimal manual effort.

7/8/2025
10 nodes
Medium
manualmediumformtriggerairtablesticky notegooglesheetsgmail
Categories:
Communication & MessagingManual TriggeredData Processing & AnalysisMedium Workflow
Integrations:
FormTriggerAirtableSticky NoteGoogleSheetsGmail

Target Audience

This workflow is ideal for:
- Small Business Owners: Streamline data collection from customer inquiries or feedback forms into structured databases like Airtable and Google Sheets.
- Marketers: Automate the process of gathering leads and customer information without manual input, allowing for better campaign management.
- Event Organizers: Collect attendee information efficiently and maintain an organized record for follow-ups.
- Freelancers: Simplify client onboarding by automating data collection and communication processes.
- Educators: Gather student information through forms and manage it effectively in Google Sheets or Airtable.

Problem Solved

This workflow addresses the challenge of manual data entry and organization by automating the collection of user-submitted information. It ensures that:
- Data is collected in real-time: No delays in capturing important user information.
- Data is organized: Automatically formats and stores data in both Airtable and Google Sheets, reducing the risk of errors.
- Communication is streamlined: Sends confirmation emails to users instantly, enhancing user experience and engagement.

Workflow Steps

  • n8n Form Trigger: Initiates the workflow when a user submits the form. The form collects essential data such as Name, City, and Email.
    2. Extracting Date and Time Fields: A code node processes the submission timestamp, separating it into distinct Date and Time fields for better data management.
    3. Format the Fields: Standardizes the extracted data into a structured format suitable for storage in databases.
    4. Airtable Integration: Sends the formatted data to Airtable, creating a new record that includes Name, City, Email, Date, and Time.
    5. Google Sheets Integration: Appends the same formatted data to a designated Google Sheet, ensuring all data is backed up and easily accessible.
    6. Gmail Notifications: Sends a confirmation email to the user with a personalized message, enhancing user engagement and communication.
    7. Gmail Follow-Up: Sends another email with a subject that includes the Date, providing a personalized touch to the communication.

    • Customization Guide

    Users can customize this workflow by:
    - Modifying Form Fields: Adjust the fields in the n8n Form Trigger to collect additional information relevant to their needs.
    - Changing Email Content: Personalize the email messages sent through Gmail nodes to better reflect their brand voice or specific communication goals.
    - Altering Airtable and Google Sheets Configurations: Update the database structure or the target sheets to match their existing setups, ensuring seamless integration.
    - Adding More Nodes: Enhance the workflow by integrating additional services or nodes, such as sending SMS notifications or adding data validation steps.
    - Adjusting Triggers: Change the trigger type from manual to automated based on specific events or conditions, allowing for a more dynamic workflow.