GoogleSheets Automate

GoogleSheets Automate streamlines raw materials inventory management by automating the receipt and issuance of materials, updating stock levels, and sending low stock alerts. This workflow integrates webhooks, Gmail, and Supabase to ensure efficient tracking and communication, reducing manual effort and minimizing errors. It enhances decision-making with timely notifications and accurate stock data, ultimately improving operational efficiency for businesses managing raw materials.

7/8/2025
51 nodes
Complex
webhookcomplexgooglesheetsgmailsupabasesticky noteitemlistsadvancedintegrationapilogicconditional
Categories:
Communication & MessagingComplex WorkflowData Processing & AnalysisWebhook Triggered
Integrations:
GoogleSheetsGmailSupabaseSticky NoteItemLists

Target Audience

This workflow is designed for:
- Small to Medium-Sized Businesses managing raw materials inventory, looking for efficient solutions to track and manage stock levels.
- Inventory Managers seeking to automate stock updates, approvals, and notifications to streamline their operations.
- n8n Users who are familiar with integrations like Google Sheets, Supabase, and Gmail, and want to enhance their inventory management processes.
- Logistics and Supply Chain Professionals who require timely alerts and accurate stock data to make informed decisions.

Problem Solved

Manual inventory management is time-consuming and prone to errors, often leading to:
- Stock discrepancies that can result in operational delays.
- Delayed approvals for material issuance, affecting production timelines.
- Missed low stock alerts that can disrupt supply chains.
This workflow automates the entire process of receiving raw materials, issuing materials upon approval, updating stock levels, and sending alerts, ensuring a seamless and efficient inventory management system.

Workflow Steps

  • Receive Raw Materials Webhook: Accepts raw material data via HTTP POST from a form submission, capturing details like Product ID, Quantity Received, and Unit Price.
    2. Standardize Raw Material Data: Maps the incoming data into a consistent format for further processing.
    3. Calculate Total Price: Computes the total cost based on the received quantity and unit price, ensuring accurate financial tracking.
    4. Append Raw Materials: Records the received materials in Google Sheets, updating the inventory log.
    5. Lookup Existing Stock: Retrieves current stock levels for the specified product from Google Sheets to determine availability.
    6. Check If Product ID Exists: Validates whether the product already exists in stock, branching the workflow based on the result.
    7. Calculate Updated Current Stock: If the product exists, updates the stock by adding the received quantity; if not, prepares to add a new product entry.
    8. Update Current Stock: Updates the existing stock in Google Sheets with the new quantities, ensuring real-time data accuracy.
    9. Detect Low Stock Levels: Flags any stock levels that fall below the minimum threshold, triggering alerts for replenishment.
    10. Send Low Stock Email Alert: Notifies the inventory manager via email if any products are identified as low in stock, prompting timely action.

    • Customization Guide

    Users can customize this workflow by:
    - Modifying Webhook Paths: Change the webhook paths to match their specific requirements for receiving data.
    - Adjusting Email Templates: Update the email content and recipients in the Send Approval Request and Send Low Stock Email Alert nodes to reflect their company's branding and communication style.
    - Changing Google Sheets Configurations: Alter the sheet names and document IDs in the Google Sheets nodes to fit their specific data structure and storage practices.
    - Adding Additional Validation Steps: Introduce more validation checks in the JavaScript code nodes to enforce stricter data integrity based on business rules.
    - Integrating Additional Services: Expand functionality by integrating other services or APIs relevant to their inventory management needs, such as notifications through messaging apps or additional data storage solutions.